Finding Text
2024-006 Document Policies and Procedures over Federal Awards (Significant Deficiency) Cluster/Program: All Federal Awards Type of Finding: Internal Control over Compliance – Significant Deficiency Compliance – Other Matters Criteria or Specific Requirement: OMB’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (UG) established significant requirements related to Federal awards. The requirements stipulate that federal award recipients must document their policies and procedures over certain aspects of financial program management. Specifically, written policies are required for the following: • Determination of allowable costs • Employee travel • Cash Management • Procurement and Suspension and Debarment • Subrecipient monitoring and management. Condition: The School Administrative Unit (SAU) has not formalized written policies and procedures related to Federal awards as required under Uniform Guidance. Cause: Administrative oversight and weakness in the formal documentation of internal controls. Effect: There are no formal policies related to federal grant activity. Questioned Costs: There are no questioned costs as a result of this finding as there are no costs directly associated with this compliance requirement. Identification as Repeat Finding: As identified in Schedule III, Summary Schedule of Prior Audit Findings, this is a repeat of finding 2023-003. Recommendation: The SAU should ensure that written policies and procedures are compiled and adopted as soon as practicable to ensure compliance with the Uniform Guidance. Views of Responsible Officials: Management’s views and corrective action plan is included at the end of this report.