Finding 1160583 (2024-002)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-10-16
Audit: 370889
Organization: City of Tallassee (AL)
Auditor: Bbcm PC

AI Summary

  • Core Issue: The City lacks adequate written policies for grant management, failing to meet federal financial management system requirements.
  • Impacted Requirements: Noncompliance with 2 CFR 200.302, which mandates proper procedures for payment methods and cost allowability.
  • Recommended Follow-up: Develop a comprehensive grants manual to ensure all compliance requirements are met and documented.

Finding Text

2024-002 Internal Controls over Grant Management (Significant Deficiency and Noncompliance) Criteria: 2 CFR 200.302 establishes the requirements of a financial management system adequate to ensure compliance with federal regulations. This system must include written procedures to implement requirements for payment methods and determine the allowability of costs in accordance with subpart E. Statement of Condition: The City has written fiscal policies but they do not meet the financial management system requirements established in the regulations. Cause: The City has processes and procedures in place to administer grant funds but written policies do not contain compliance requirements. Effect: The City is not in compliance with financial management system requirements. Recommendation: The City should develop a grants manual or additional written policies to incorporate all the requirements of 2 CFR 200 and ensure compliance. Views of Management and Planned Corrective Action: See Corrective Action Plan included at the end

Corrective Action Plan

Internal Controls over Grant Management (Significant Deficiency and Noncompliance) Recommendation: We recommend the City develop a grants manual or additional written policies that comply with the requirements of 2 CFR 200 and ensure compliance. Response to 2024-001: Internal Controls over Grant Management Significant Deficiency and Non-Compliance In response to the Deficiency in the City of Tallassee’s corrective action plan, the City was in the process of establishing a written financial management system in accordance with 2 CFR 200.302 to include written procedures to implement requirements for payment methods and determine allowability of costs in accordance with subpart E. The City of Tallassee has financial management internal controls in place. All of the City’s grant activities (Federal and State) are tracked in funds under unique assigned general ledger numbers for each grant awarded to the City. The City contracts out grant management to certified and approved grant management commissions and engineering firms for required tracking and reporting to the appropriate state and federal agencies.

Categories

Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1160582 2024-002
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
20.205 Highway Planning and Construction $445,826
11.300 Investments for Public Works and Economic Development Facilities $391,866
97.044 Assistance to Firefighters Grant $282,390
20.708 Natural Gas Distribution Infrastructure Safety and Modernization Grant Program $139,086
97.039 Hazard Mitigation Grant $57,328
21.027 Coronavirus State and Local Fiscal Recovery Funds $50,000
97.067 Homeland Security Grant Program $30,219
95.001 High Intensity Drug Trafficking Areas Program $14,641
16.738 Edward Byrne Memorial Justice Assistance Grant Program $10,196
17.259 Wioa Youth Activities $3,900