Finding 1160184 (2025-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2025
Accepted
2025-10-08

AI Summary

  • Core Issue: The Abbey failed to consolidate all subsidiaries in its financial statements, leading to a material weakness in internal controls.
  • Impacted Requirements: This violates U.S. GAAP, which mandates that all subsidiaries must be included in the parent company's financial reports.
  • Recommended Follow-Up: Establish procedures to identify and consolidate all subsidiaries, despite management's current decision to not implement these changes.

Finding Text

Section II: Financial Statement Findings Finding 2025-001: Material Weakness in Internal Control over Financial Reporting Condition: The Abbey did not consolidate all subsidiaries in its financial statements. Criteria: U.S. Generally Accepted Accounting Principles (GAAP) require that all subsidiaries be consolidated into the parent’s financial statements. Cause: The Abbey lacked adequate internal controls to ensure all subsidiaries were identified and consolidated. Effect: The financial statements were materially misstated, as they did not include the financial position and results of operations of all subsidiaries. Recommendation: Implement procedures to ensure all subsidiaries are identified and consolidated in the financial statements. Identification of Repeat Findings: This is a repeat finding of the immediate prior audit. The prior year audit finding reference number was 2024-001. Views of Responsible Officials: We agree with the auditor’s finding that there is a material weakness in internal control over financial reporting due to the non-consolidation of subsidiaries. However, after careful consideration, management has decided not to implement the recommended procedures to consolidate the subsidiaries. Justification: Management believes that consolidating the Trusts would not accurately reflect the nature of its legal structure and operations. They will continue to monitor the situation and reassess it if necessary.

Corrective Action Plan

Finding 2025-001: Material Weakness in Internal Control over Financial Reporting ● Condition: The Abbey did not consolidate subsidiaries in its financial statements. ● Criteria: Generally Accepted Accounting Principles (GAAP) require that all subsidiaries be consolidated into the parent Abbey's financial statements. ● Cause: The Abbey lacked adequate internal controls to ensure all subsidiaries were identified and consolidated. ● Effect: The financial statements were materially misstated, as they did not include the financial position and results of operations of the subsidiary. Corrective Action Plan: ● Responsible Person: Right Reverend Gregory Boquet, O.S.B. ● Planned Action: We agree with the auditor’s finding that there is a material weakness in internal control over financial reporting due to the non-consolidation of subsidiaries. However, after careful consideration, management has decided not to implement the recommended procedures to consolidate the subsidiaries. ● Justification: Management believes that the current procedures are adequate, and that the non-consolidation of the subsidiaries does not materially affect the financial statements. The costs and resources required to implement the recommended procedures outweigh the benefits, given the subsidiaries’ minimal impact on the overall financial position and results of operations. We will continue to monitor the situation and reassess it if necessary. ● Anticipated Completion Date: Not applicable, as no changes will be made. Views of Responsible Officials: The Abbey disagrees with the finding. Management believes that the current procedures are adequate, and that the non-consolidation of the subsidiaries does not materially affect the financial statements. The Abbey will not implement the recommended procedures but will continue to monitor the situation and reassess if necessary.

Categories

Material Weakness Reporting Internal Control / Segregation of Duties

Programs in Audit

ALN Program Name Expenditures
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $1.51M
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $700,133
84.063 Federal Pell Grant Program $47,673
10.912 Environmental Quality Incentives Program $29,334
84.268 Federal Direct Student Loans $24,742