Finding Text
Federal Grantor: U.S. Department of Labor; Pass-through Grantor: Not applicable.; Federal Assistance Listing No.: 17.285; Program Title: Registered Apprenticeship; Award Year: 2024; Compliance Requirement: Reporting; Known Questioned Costs: Not applicable. Criteria: As outlined in the Funding Opportunity Announcement, Funding Opportunity Number FOA-ETA-23.09 for the Registered Apprenticeship program, management is required to submit Quarterly Financial Reports utilizing Form ETA-9130. These reports are due by the 15th day of the second month after each calendar-year quarter. Federal expenditures must be reported on an accrual basis. If the recipient's accounting system is not on an accrual basis, the recipient must develop and report such accrual information through best estimates based on an analysis of documentation on hand. Condition: During our audit, we noted the Quarterly Financial Reports prepared for 2nd Quarter and 4th Quarter were prepared with errors due to timing of expenses requested for reimbursement. Cause: Management did not develop an adequate system for accounting and reporting of expenditures on the accrual basis as required by the instructions for Form ETA-9130. Effect: Reports prepared for 2nd Quarter and 4th Quarter contained inaccuracies. Recommendation: We recommend management develop an adequate system for accounting and reporting expenditures on the accrual basis of accounting as required by the instructions for Form ETA-9130. Additionally, we recommend management develop internal controls sufficient enough to ensure that the processes for accounting and reporting expenditures on an accrual basis of accounting are designed and operating effectively. Management's Response: With the input of our accounting firm, we will change our internal accounting and expenditure reporting procedures from cash to accrual basis, starting with the month of October 2025 reporting. This will be done in order to establish clear processes for tracking expenditures on the accrual basis, ensuring alignment with ETA-9130 reporting requirements. This will include training relevant staff.