Finding Text
PROCUREMENT, I NOTED THAT NVT DID NOT PROPERLY DOCUMENT THE PROCUREMENT OF SEVEN PURCHASES OVER $10,000 FOR THE DOT, COVID-19, CSLFRF PROGRAM. THE SEVEN PURCHASES TOTALED $2,644,121. PER 2 CFR, SECTION 200.320 NVT'S STAFF MUST FOLLOW PROCUREMENT POLICIES AND OBTAIN COMPETITIVE BIDS FOR SIGNIFICANT PURCHASES OF EQUIPMENT/MATERIALS/ AND/OR CONTRACTS AND DOCUMENT THE FINAL SELECTION PROCESS, INCLUDING VENDORS CONTRACTED, VARIOUS VENDOR QUOTES/BIDS, AND FINAL ANALYSIS OF WINNING BID. IN ADDITION, THE SAM WEBSITE SHOULD BE REVIEWED TO ENSURE THE WINNING VENDOR/CONTRACTOR HAS NOT BEEN SUSPENDED/DEBARRED. NO QUESTIONED COSTS DETERMINED. I TESTED THE ONLY SEVEN ITEMS IN EXCESS OF THE PROCUREMENT THRESHOLD FOR THE DOT, CSLFRF, 21.027 GRANT FOR PROPER PROCURMENT. ALL SEVEN OF THE ITEMS DID NOT CONTAIN PROPER PROCUREMENT DOCUMENTATION. THE SEVEN ITEMS TOTALED $2,644,121. INTERNAL CONTROLS WERE NOT IN PLACE TO ENSURE THAT PRIOR TO PURCHASE, PROPER PROCUREMENT PROCEDURES WERE FOLLOWED AND DOCUMENTED. MANAGEMENT SHOULD ENSURE THAT ALL STAFF KNOW THAT ALL MATERIAL PURCHASES MUST BE PROPERLY PROCURED, AND IF SOLE SOURCE, THAT MUST BE DOCUMENTED AS WELL. THIS WAS NOT A REPEAT FINDING.