Finding Text
Finding 2025-001 – Public Housing Internal Control over Waiting List – Eligibility Noncompliance and Significant Deficiency Low Rent Public Housing – Subsidy ALN 14.850 Condition & Cause: A review of the waitlist system within the software module revealed that the historical waitlists are not available for review. Without being able to generate the historical waitlist used to house certain residents, we were unable to conduct a compliance review of the new applicants which were housed, to determine that they were placed in proper order and in accordance with the ACOP. Consequently, without substantive evidence we could not determine PHA compliance with federal regulations. Criteria: The Code of Federal Regulations and the Housing Authority’s Admissions and Continued Occupancy Policy (ACOP). 24 CFR 960.206(e)(2) states that there must be a clear audit trail to verify that each applicant has been selected in accordance with the method specified in the PHA plan. Effect: Failure to provide evidence of compliance can result in loss of funding for grants and other programs which require operations to demonstrate compliance with the applicable regulations. Recommendation: We recommend that the Agency obtain training from the software vendor to document the compliance with the waitlist criteria established in the ACOP and Code of Federal Regulations. The Authority should be able to support each selection and move in from the waiting list with evidence that it followed its board approved housing policies. This documentation should be available through the software but could also be provided through manual contemporaneous documentation. Questioned Costs: None Repeat Finding: No Was sampling statistically valid? Yes