Finding Text
2024-003 – Grant Reporting Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Reporting). Program. Coronavirus State and Local Fiscal Recovery Funds; U.S. Department of Treasury; ALN 21.027, Small Business Support Hubs Program passed through the Michigan Strategic Fund. Criteria. The federal reporting requirements for this program are only applicable to the primary recipient. However, the pass-through grant agreement stipulates that the following reports are required: (1) State Progress Report, Due October 10, (2) Federal Quarterly Reports, Due January 10, April 10, July 7 and October 10, and (3) Federal Annual Report, Due July 7. Condition. Although we were able to review the quarterly reporting due during the fiscal year, we initially noted that the reports quarterly totals did not add up to the year-to-date totals, and total cost for the year reported, as well as quarterly totals, did not agree to the general ledger or the Schedule of Expenditures of Federal Awards. Management was able to subsequently correct these errors. Additionally, it was noted that there was no formal review and approval process over the completion and submission of the grant reports. Cause. The errors in the reporting were due to inadequate internal controls over the grant management process, including lack of proper training for personnel responsible for preparing and submitting the reports and lack of management oversight over this grant management process. Effect. As a result of this condition, the Organization reported inaccurate amounts to the grant pass-through agency. Questioned Costs. No costs were required to be questioned as a result of this finding inasmuch as our testing did not identify any unallowed costs. Recommendation. We recommend that the Organization base all grant financial reporting on general ledger detail of costs and that the reporting be reconciled to the Schedule of Expenditures of Federal Awards at year-end. In addition, all reports should be reviewed and approved by appropriate personnel prior to submission. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.