Finding Text
2024 002 Procurement Documentation Retention Federal program information: Funding Agency: U.S. Department of Housing and Urban Development Title: Economic Development Initiative, Community Project Funding, and Miscellaneous Grants AL Number: 14.251 Award year and number: 01/01/2024 12/31/2024 B 22 CP WI 0969 Questioned Costs: None Condition: During the audit we were unable to observe the Center for Black Excellence and Culture, Inc.'s documentation related to the procurement process. Criteria: Uniform Guidance 200.318(i) states the recipient must "maintain records sufficient to detail the history of each procurement transaction. These records must include the rationale for the procurement method, contract type selection, contractor selection or rejection, and the basis for the contract price." Effect: With the Center for Black Excellence and Culture, Inc.'s development in 2024, external monitoring sources may request documentation used to evaluate and select construction contractor. Failure to provide proper procurement documentation may result in noncompliance with applicable regulations. Auditor's Recommendation: We recommend the Center for Black Excellence and Culture, Inc. retain evidence in a location accessible to management to show the procurement requirements were met and support was obtained from a sufficient number of qualified sources. View of Responsible Officials: Management agrees with this finding and has prepared a corrective action plan.