Finding 1158005 (2024-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-09-30
Audit: 369979
Organization: Humanity & Inclusion (MD)

AI Summary

  • Core Issue: Late reporting of subawards over $30,000 in the FFATA system.
  • Impacted Requirements: Compliance with 2 CFR Part 170 for timely subaward reporting.
  • Recommended Follow-Up: Ensure timely registration of all first tier subawards exceeding $30,000.

Finding Text

Finding 2024-001: Late FFATA Reporting Information on the Federal Programs: 19.511 and 98.001 Criteria or Specific Requirement (Including Statutory, Regulatory, or Other Citation): As noted in 2 CFR Part 170, recipients (i.e., direct recipients) of grants or cooperative agreements who make first tier subawards of $30,000 or more are required to register in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) and report subaward data through FSRS. For subaward information, the report must be made no later than the end of the month following the month in which the subaward was issued. Condition: We noted three instances where the subawards were reported after the deadline. Cause: HI-US experienced turnover during the year, leading to delays in the FFATA reporting. Effect or Potential Effect: The delay in reporting results in lack of compliance with the requirement. Questioned Costs: None noted. Context: HI-US did not register their subawards in excess of $30,000 with the Federal Funding Accountability and Transparency Act Subaward Reporting System in a timely manner. Identification as a Repeat Finding, if Applicable: Not applicable. Recommendation: We recommend that HI-US ensure all first tier subawards in excess of $30,000 are timely registered with the Federal Funding Accountability and Transparency Act Subaward Reporting System.

Corrective Action Plan

Views of Responsible Officials: The delay resulted primarily from turnover within the grants management team and the concurrent implementation of a new subaward monitoring system during the reporting period. These factors temporarily affected the timely completion and review of FFATA submissions. To address the issue and prevent recurrence, HI has taken the following corrective actions: 1. Process Strengthening: Internal grants management procedures have been updated to include a detailed FFATA reporting checklist and a pre-submission timeline that allows for earlier internal review. 2. Staff Training: All grants and compliance staff received refresher training in February 2025 on FFATA reporting requirements and internal deadlines. 3. Oversight and Monitoring: The Director of Grants and Compliance will review FFATA submissions monthly to ensure adherence to Federal reporting deadlines. HI is committed to maintaining full compliance with Federal requirements and will continue to monitor the effectiveness of these corrective measures throughout the current fiscal year.Anticipated Completion Date: February 2025 (with ongoing monthly monitoring throughout the current fiscal year). Responsible Official: Hannah Guedenet, U.S. Executive Director.

Categories

Subrecipient Monitoring Reporting

Other Findings in this Audit

  • 1157975 2024-001
    Material Weakness Repeat
  • 1157976 2024-001
    Material Weakness Repeat
  • 1157977 2024-001
    Material Weakness Repeat
  • 1157978 2024-001
    Material Weakness Repeat
  • 1157979 2024-001
    Material Weakness Repeat
  • 1157980 2024-001
    Material Weakness Repeat
  • 1157981 2024-001
    Material Weakness Repeat
  • 1157982 2024-001
    Material Weakness Repeat
  • 1157983 2024-001
    Material Weakness Repeat
  • 1157984 2024-001
    Material Weakness Repeat
  • 1157985 2024-001
    Material Weakness Repeat
  • 1157986 2024-001
    Material Weakness Repeat
  • 1157987 2024-001
    Material Weakness Repeat
  • 1157988 2024-001
    Material Weakness Repeat
  • 1157989 2024-001
    Material Weakness Repeat
  • 1157990 2024-001
    Material Weakness Repeat
  • 1157991 2024-001
    Material Weakness Repeat
  • 1157992 2024-001
    Material Weakness Repeat
  • 1157993 2024-001
    Material Weakness Repeat
  • 1157994 2024-001
    Material Weakness Repeat
  • 1157995 2024-001
    Material Weakness Repeat
  • 1157996 2024-001
    Material Weakness Repeat
  • 1157997 2024-001
    Material Weakness Repeat
  • 1157998 2024-001
    Material Weakness Repeat
  • 1157999 2024-001
    Material Weakness Repeat
  • 1158000 2024-001
    Material Weakness Repeat
  • 1158001 2024-001
    Material Weakness Repeat
  • 1158002 2024-001
    Material Weakness Repeat
  • 1158003 2024-001
    Material Weakness Repeat
  • 1158004 2024-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
19.523 Overseas Refugee Assistance Program for South Asia $1.43M
19.800 Weapons Removal and Abatement $1.20M
19.600 Bureau of Near Eastern Affairs $1.17M
19.345 International Programs to Support Democracy, Human Rights and Labor $1.00M
19.519 Overseas Refugee Assistance Program for Middle East and North Africa Program $521,776
19.511 Overseas Refugee Assistance Programs for East Asia $359,224
98.001 Usaid Foreign Assistance for Programs Overseas $349,825
19.517 Overseas Refugee Assistance Programs for Africa $74,780
19.518 Overseas Refugee Assistance Programs for Western Hemisphere $33,389
98.007 Usaid Foreign Assistance for Programs Overseas $28,052