Finding 1157545 (2024-002)

Finding 2024-002 (Material Weakness) Program: Crime Victim Assistance Federal Agency: Department of Justice (DOJ) AL #: 16.575 Federal Award Identification Number and Year: Various – See SEFA Pass-through Entity: Missouri Department of Social Services Type of Compliance Finding: E - Eligibility Criteria The Organization established written procedures and processes to ensure all applicable intake documentation is completed for admission to shelter services to meet community needs and comply with requirements of State and Federal funders. Condition/Context When a participant arrives at the Shelter, the admission checklist, procedures, and forms must be completed by program staff. During our audit of the Organization’s fiscal year ended December 31, 2024 federal award program, we noted the Organization did not have necessary supporting documentation, such as admission checklists for eligibility, to evaluate twenty-one out of twenty- five participants in their files. Cause Intake staff did not maintain supporting documentation. Effect Participants could have been admitted to the program who were not eligible. Questioned Costs Unknown Is the finding a repeat finding No Recommendations We recommend that Management maintain all applicable supporting documentation to evaluate eligibility for the period required by the grant. Views of Responsible Officials / Planned Corrective Actions Management agrees with the finding. See Corrective Action Plan on Organization’s letterhead.