Finding 1156495 (2024-001)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
$1
Year
2024
Accepted
2025-09-29
Audit: 368857
Organization: Serve Wyoming, Inc. (WY)

AI Summary

  • Issue: Two checks were issued with only one authorized signature, which is against policy.
  • Trend: This raises concerns about compliance with authorization requirements in cash disbursements.
  • Follow-up: Review and reinforce the need for dual signatures on all checks to prevent unauthorized disbursements.

Finding Text

During the audit of cash disbursements, a sample of 53 checks were reviewed. It was noted that check #4867, in the amount of $58,721.66 and check #4869, in the amount of $43,460.95 were issued with only one authorized signature.

Corrective Action Plan

Implemented corrective actions and updated internal procedures, as outlined in the financial management section of the handbook. Staff have received additional training on proper disbursement procedures, coaching and monitoring. In addition, a full review of all checks for FY25 have been completed and noted. Going forward, checks will be prepared and submitted to the Executive Director in two expense batches prior to processing by the indepdendent bookkeeper. An additional control step has also been added to the Executive Director's review, requiring the indvidual mailing the checks to verify the presence of two signatures.

Categories

Questioned Costs

Programs in Audit

ALN Program Name Expenditures
94.006 Americorps State and National 94.006 $11.86M
94.003 Americorps State Commissions Support Grant $378,334
94.008 Americorps Commission Investment Fund 94.008 $267,894
94.002 Americorps Seniors Retired and Senior Volunteer Program (rsvp) 94.002 $173,526
94.013 Americorps Volunteers in Service to America 94.013 $66,923