Finding 1155514 (2024-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-09-26

AI Summary

  • Core Issue: The board lacked the required representation of low-income individuals due to a vacancy.
  • Impacted Requirements: The CSBG Act mandates that at least one-third of the board members must be selected from low-income representatives.
  • Recommended Follow-Up: The board should regularly discuss recruitment and maintain a list of potential low-income representatives for quick replacement.

Finding Text

Criteria: The CSBG Act at 42 USC 99 10(b), requires that public organizations administer CSBG through a Tri-Partite board. This board shall have members selected by the organization and shall be composed so as to assure that no less than one-third (1/3) of the members are chosen in accordance with democratic selection procedures adequate to assure that these members: Are representative of low-income individuals and families served in the neighborhood served; Reside in the neighborhood served; and Are able to actively participate in the development, planning, implementation, and evaluation of the programs funded by CSBG. Condition: There was a vacancy that reduced the required representation below the required threshold. Cause: One member of the board that was a representative of the low-income individuals and families served departed during the year and was not replaced by another representative of the low-income individuals and families served. Effect: PCSI did not have the required representation at the end of the year. Recommendation: We recommend the board of directors frequently discuss recruitment and develop a list of prospective board members who would be representatives of the low-income individuals and families served that can be elected to the board should a current board member depart without notice.

Corrective Action Plan

As a Community Action Agency, we recognize the importance of ensuring meaningful representation from the low-income sector on our Board of Directors. While we currently do not have a sufficient number of democratically elected low-income representatives seated, we have taken, and continue to take, active steps to address this gap. Our initial outreach efforts have not yet yielded candidates. We are now working to raise the profile of PCSI within the community, with the goal of attracting enthusiastic and committed low-income sector representatives who can be seated on our board in accordance with federal and state guidelines. As part of our continuous improvement efforts, we actively incorporate customer feedback to enhance our programs. We also engage frontline staff and customers to help us refine, improve, and strengthen services that support financial stability and self-sufficiency. We remain fully committed to fulfilling the tripartite board structure and will continue our targeted recruitment efforts until the low-income sector seats are appropriately filled.

Categories

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Programs in Audit

ALN Program Name Expenditures
93.569 Community Services Block Grant $1.20M
93.558 Temporary Assistance for Needy Families (tanf) $231,535
14.218 Community Development Block Grant $75,759