Finding 1154976 (2024-001)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2024
Accepted
2025-09-24
Audit: 367318
Organization: Elm Hill Water District (MA)

AI Summary

  • Core Issue: The District lacks enough staff to properly separate accounting duties, which is crucial for protecting assets.
  • Impacted Requirements: Internal controls are not fully met due to the Treasurer handling all financial transactions.
  • Recommended Follow-Up: Involve both the Treasurer and Superintendent in daily financial tasks and aim to segregate accounting functions as much as possible.

Finding Text

Statement of Condition: Significant Deficiency - The District does not have sufficient staff base to properly segregate accounting functions. Criteria: Proper internal controls over accounting transactions would include the ability to segregate certain accounting functions in order to protect assets. Effect: The results of our tests revealed no questioned costs or material misstatements. Cause: The Treasurer records all financial transactions. Recommendation: Both Susan Zammarelli, Treasurer and Edward Guries, Superintendent should be involved in the daily financial affairs of the District to include monthly ledgers, financial statements, bank statements and bank reconciliations. Views of Responsible Officials and Corrective Action: The District will strive to segregate as many accounting functions as practical with the limited staff available.

Corrective Action Plan

Views of Responsible Officials and Corrective Action: The District will strive to segregate as many accounting functions as practical with the limited staff available.

Categories

Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1154977 2024-002
    Material Weakness Repeat
  • 1154978 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
10.766 Community Facilities Loans and Grants $1.07M