Finding Text
CONDITION: The City of McKeesport inadvertently charged as eligible expenditures two (2) purchases totaling $144,000 on the third quarter financial report required to be filed with the Department of Treasury that had already been claimed as eligible expenditures in the second quarter financial report. CRITERIA: Section 2 CFR 200.1 of the Uniform Guidance defines a disallowed cost as a charge to a Federal Award that is determined to be unallowable under the Award’s terms, which would include duplicate payments. Section 2 CFR 200.339 of the Uniform Guidance gives the federal agency the authority to disallow costs if the recipient fails to comply with the aforementioned Award terms and conditions. CAUSE: The City inadvertently claimed two vendor payments on both the second and third quarter financial reports required to be submitted to the Department of Treasury which were not detected as part of the oversight process. EFFECT: The City of McKeesport did not comply with the requirements of Sections 2 CFR 200.1 and 200.339 of the Uniform Guidance by inadvertently claiming two vendor payments twice as eligible program costs during calendar year 2023.QUESTIONED COST: Soundthinking, Inc. $99,000 and Butler Township Volunteer Fire Company $45,000. Total - $144,000. RECOMMENDATION: I am recommending that City management reallocate the duplicate payments for other allowable expenditures and update its financial reporting to the Department of Treasury to reflect this reallocation. VIEWS OF RESPONSIBLE OFFICIALS: The City concurs with the above noted finding and addresses this issue in the ‘Corrective Action Plan’ included within this report.