Finding Text
Finding No. 2024-004 – Special Tests and Provisions U.S. Department of Housing and Urban Development Federal Program Name: Section 202 Supportive Housing for the Elderly Assistance Listing Number: 14.157 Criteria: Any withdrawal from the replacement reserve account requires evidence of HUD approval. Condition: During the year ended September 30, 2024, management withdrew $189,293 from the replacement reserve, for which $139,292 was not supported with a form 9250 signed by the HUD account executive. Cause: The project did not obtain or retain HUD-signed copies of the form HUD-9250 for all replacement reserve withdrawals and was therefore unable to provide evidence of HUD approval to the auditor. Effect or Potential Effect: Failure to retain documentation of HUD approval results in the conclusion the withdrawal was an unauthorized withdrawal from the replacement reserve account. Questioned Costs: Three withdrawals totaling $139,292 were missing HUD’s signature on the Form HUD-9250 Context: Due to significant delays in receipt of PRAC funds for over a year, management borrowed funds from the replacement reserve, which funds were repaid during the year ended September 30, 2024 once past-due PRAC funds were received. Management received an email from their HUD Account Executive explaining how to request the withdrawals, however, management did not retain signed copies of the form 9250 signed by HUD for their records. Identification as a Repeat Finding: No Recommendation: Management should implement procedures to ensure every request for a replacement reserve withdrawal is supported with a HUD-signed form 9250, or management should repay the remaining unsupported $39,292. Auditor Noncompliance Code: A – Unauthorized withdrawals from the replacement reserve account Finding Resolution Status: In process Views of Responsible Officials: Management repaid $250,000 of PRAC loans during the year ended September 30, 2024, including repayment of $100,000 of 2024 PRAC loans that did not have signed HUD-9250 support. The remaining replacement reserve withdrawal without evidence of HUD approval of $39,292 should either be repaid or management should obtain from the HUD Account Executive documentation they approved the withdrawal.