Finding Text
Tenant Files – Housing Quality Standards Inspections Criteria: Housing Commissions are required to inspect leased properties at least biennially to determine if the unit meets Housing Quality Standards (HQS) and must conduct quality control re-inspections. Condition: Of the 12 tenant files that were examined, 5 of the tenant files contained unit inspection reports that resulted in a “fail” conclusion because the inspection identified Housing Quality Standards deficiencies. None of the files that contained the failed inspection reports contained any documentation of re-inspection or notifications to the property owners. Cause: The Housing Commission experienced turnover in key positions responsible for performing essential duties, including HQS inspections near the beginning of the fiscal year. This turnover resulted in the Housing Commission not having adequate controls in place to ensure that HQS inspection requirements were complied with. Effect: As a result of this condition, the Housing Commission lacks internal controls over the process for ensuring that HQS inspections, re-inspections and enforcement criteria are being performed in accordance with applicable requirements.