Finding 1153400 (2022-001)

Material Weakness Repeat Finding
Requirement
B
Questioned Costs
-
Year
2022
Accepted
2025-09-18

AI Summary

  • Answer: Missing documentation for salary expenses charged to the federal award.
  • Trend: This issue may indicate a pattern of inadequate record-keeping practices.
  • List: Follow up by ensuring all payroll documentation is collected and reviewed regularly.

Finding Text

Effect of condition: At the bi-weekly payroll level, not all the documentation supporting the salary expense charged to the federal award for certain employees was maintained.

Corrective Action Plan

The Center's payroll practices were found to not be in compliance with federal funding in two areas. a . The Center's time tracking software does not have the capacity to track employees' time by funding stream b. The Center has not b een auditing and signing off on bi-weekly payroll. This is an additional required step on -top of supervisors reviewing and approving timesheets . The Center has migrated to a new Payroll Processing System, Gusto, as of 5/15/24 and will be fully migrated by the start of the 24 -25 FY. Gusto will enable all employees who are billed to multiple funding streams tie their work activities to the appropriate funding streams and requires supervisor approval before payroll processing is complete. The Center continues to maintain a consistent Operations Department. Chase Weaver complet es additional audit and compliance trainings in his role of Compliance Manager. His scope includes the addition of payroll audits among additional internal agency compliance checks.

Categories

No categories assigned yet.

Other Findings in this Audit

  • 1153399 2022-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.218 Community Development Block Grants/entitlement Grants $1.37M
14.231 Emergency Solutions Grant Program $805,763
21.019 Coronavirus Relief Fund $36,654