Finding Text
Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Rehabilitation for Survivors of Torture in Minnesota/Ethnic Community Self- Help Program; Refugee and Entrant Assistance Assistance Listing Number: 93.576 Federal Award Identification Number and Year: 90RE0312-01-00/ 90ZZ0012, 90RE0312 2024 Pass-Through Agency: State of Minnesota Pass-Through Numbers: 90ZZ0012, 90RE0312, 2301MNRSS Award Period: January 1, 2024 – December 31, 2024 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or Specific Requirement: Clients must have a specific immigration status or classification and have had that status. Condition: We noted instances of no documented review from someone at ACS proving eligibility. We also noted generally lacking client documentation on file aside from visa, I-94s, and signed agreement. Questioned Costs: None Context: None of the CVT participants selected for testing of eligibility had documented sign off from someone at CVT. No clients had much available data aside from visas/I-94s and signed agreements to be in the programs. Cause: Support was not retained in the participant's file. Effect: Providing services to participants who are not eligible. Repeat Finding: None Recommendation: Auditor recommends that ACS review all participant files to ensure proper documentation is retained supporting eligibility of applicants. We noted that there is currently a process in place to review files to ensure that only eligible participants are being served, but we recommend that a process is implemented and documented to ensure that there is proper review and approval of all applicants prior to the individual receiving services and that this review is retained. Views of Responsible Officials: There is no disagreement with the audit finding.