Finding Text
United States Department of the Treasury Reference Number: 2023-011 Program: 21.027 Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Federal Award Number: None Assigned Type of Finding: Noncompliance and Significant Deficiency in Internal Controls over Compliance Compliance Requirement: Reporting Condition: The Town did not file its annual Project and Expenditure Reports for the reporting period April 1, 2022 through March 31, 2023, which was due April 30, 2023. However, it has since completed its yearly reporting (cumulative) for the reporting period April 1, 2023 through March 31, 2024 and April 1, 2024 through March 31, 2025 filed both by the due dates of April 30, 2024 and on April 30, 2025, respectively. Criteria: The Coronavirus State and Local Fiscal Recovery Funds Guidance on Recipient Compliance and Reporting Responsibilities, issued by the U.S. Department of the Treasury, requires the Town to file accurate Annual Project and Expenditure reports with the United State Department of Treasury. Cause: The Town experienced turnover at key positions in the Finance Department during the year. Effect: The Town was not in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 C.F.R. § 200.32 and the Guidance on Recipient Compliance and Reporting Responsibilities, issued by the U.S. Department of the Treasury. Recommendation: We recommend that the Finance Department enhance its processes and oversight surrounding grant financial reporting to ensure all required reports are completed accurately and timely. Views of Responsible Town Officials and Planned Corrective Actions: See corrective action plan. Responsible Positions: Town Manager and Director of Finance