Finding Text
Criteria: The U.S. SBA loan guide requires forms SF 270, SF425, MRF, and LLRF to be submitted within 30 days from the ending date of each quarter.
Condition: Forms SF 270 and SF 425 for all four quarters were submitted after the deadline. Forms MRF and LLRF for were submitted after the deadline for the first three quarters.
Cause: The filings were missed due to staff turnover.
Effect or Potential Effect: WEDI was not in compliance with U.S. SBA reporting requirement.
Questioned Costs: None.
Context: Forms SF 270, SF 245, MRF, and LLRF were not filed within 30 days.
Repeat Finding: This finding is not a repeat finding.
Recommendation: We recommend that management ensures all forms be submitted timely as required by the U.S. SBA.
Management Response: During the period of the delay WEDI’s management was in regular communication with its U.S. SBA representative. Management was advised to prioritize correcting the system and submitting accurate reports over timeliness. WEDI management has filled the Grants Manager position, created a workplan schedule forecasting 3 months of grant applications and reporting needs, and developed a system for staff backups in case of absences.