Finding Text
Criteria:
Management is responsible for the compliance with Mississippi Department of Education’s policies and
procedures manual for child nutrition programs which requires that all reimbursable meals served are properly reported on monthly claims for reimbursement.
Condition:
During our review of meal count documentation, we found that 4 out of the 7 schools reviewed underreported the number of meals served on their reimbursement summaries for the month of October 2022. The actual number of meals served, as recorded on daily meal count sheets, exceeded the number of meals reported for reimbursement.
Cause:
The underreporting occurred due to the prior use of the claim report in the Mosaic system to prepare reimbursement claims in the MARS system.
Effect:
This error could result in a loss of federal and state reimbursement funds that the school was otherwise eligible to receive. If not addressed, similar issues could impact future program funding or compliance.
Recommendation:
We recommend that the district implement a review process to reconcile daily meal count records with monthly reimbursement claims before submission