Finding Text
Criteria or specific requirement: According to the OMB Compliance Supplement for the Moving To Work Program, "The information on [HUD-50058-MTW, Family Report] is submitted to HUD through the Inventory Management System/Public and Indian Housing Information Center (IMS/PIC). [...] Data must be submitted each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability."
Condition: The Authority did not have adequate internal controls designed to ensure that all HUD-50058s were properly uploaded to the PIC system.
Questioned costs: None
Context: During the testing of the MTW tenant files, certain special reporting compliance deficiencies were noted in 1 out of 40 files:
(1) 1 out of 40 sampled tenant files did not have their updated HUD-50058 form uploaded into the PIC system. Form was incorrectly placed into a non-uploaded property code and, therefore, did not get uploaded.
Cause: The Authority failed to provide adequate monitoring and oversight to ensure compliance with MTW rules and regulations. The Yardi system in which the HUD-50058-MTW is created requires a certain property code to ensure it falls into the list pulled for PIC uploads.
Effect: The Authority is not in compliance with federal regulations regarding the recertification of household circumstances within 12 months. The Authority is also not in compliance with its own administrative policy on the HCV program.
Recommendation: We recommend that the Authority implement a higher-level review of the HUD-50058 listing that gets uploaded to the PIC system. We also recommend providing additional training to case management employees to ensure that they are aware of the necessity for the property code to be reported accurately.
Views of responsible officials: There is no disagreement with the audit finding.