Finding Text
Program Assistance Listing Number/State ID Number:
21.027 COVID-19 Coronavirus State & Local Fiscal Recovery Funds, 370.TA1 Knowles-Nelson Stewardship Program, 370.658 Municipal Flood Control
Federal/State Grantor: U.S. Department of Treasury, Wisconsin Department of Natural Resources
Criteria: The Uniform Guidance and state statutes require that entities receiving federal or state awards verify the suspension and debarment status of vendors before procurement takes place.
Condition/Context: During testing, it was noted that the City did not check for suspension and debarment for one out of the two vendors tested for the federal program and two out of the two vendors tested for the state programs. Our sample was not statistically valid.
Cause: The City does not have procedures in place requiring a review of suspension and debarment for all types of vendors.
Effect: If transactions occur with a suspended or debarred vendor, the funding agency may disallow the costs associated with the transaction.
Questioned Costs: None noted.
Recommendation: We recommend that the City implement procedures requiring the verification of suspension and debarred status for all vendors that involve the use of federal or state funds.
Management's Response: The City will add the process of verifying vendors to the check list for all projects using State and Federal funds, to verify no vendor is suspended or disbarred. This will ensure that no vendor is missed during the process.