Finding Text
Finding No.: 2023-008
Federal Agency: U.S. Department of Education
AL Program: Student Financial Assistance Cluster - 84.063 Federal Pell Grant
Federal Award No.: Title IV HEA Program OPE ID 01034300
Area: Special Tests and Provisions: Enrollment Reporting
Questioned Costs: $---
Criteria:
Institutions are required to report enrollment information under the Pell grant via the National
Student Loan Data System (NSLDS). Institutions must review, update, and certify student
enrollment statuses, program information, and effective dates that appear on the Enrollment
Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access
(NSLDSFAP) website. The data on the institution
Maintenance page, is what NSLDS has as the most recently certified enrollment. There are two
, both of which need
to be reported accurately and have separate record types.
Condition:
For 24 (or 60%) of 40 students tested, campus level information is not updated in NSLDS.
Campus-level record data elements include OPEID number, enrollment effective date, enrollment
status and certification date.
For 21 (or 53%) 40 students tested, program level information is not updated in NSLDS. Program-
level record data elements include OPEID number, Classification of Instructional Programs (CIP)
code, CIP year, credential level, published program length measurement, published program
length, program begin date, program enrollment status, program enrollment effective date.
Cause:
The non-compliance is due to inadequate processes and controls for monitoring and updating
students' enrollment status in the NSLDS. This includes delays in processing updates and a lack
of oversight to ensure accurate reporting.
Effect:
The College is in noncompliance with applicable enrollment reporting requirements.
Recommendation:
The College should develop and implement a formal process for monitoring and updating students'
enrollment status in the NSLDS to ensure compliance with reporting requirements. Establish
internal controls to track changes in enrollment status and ensure timely updates to the NSLDS.
Conduct periodic reviews of the enrollment reporting process to identify and address any
inaccuracies or delays. Provide training to relevant staff on the importance of compliance with
enrollment reporting requirements and the procedures for accurate and timely updates.
Views of responsible officials
The College acknowledges the finding. Refer to their corrective action plan.