Finding 1142479 (2023-003)

Material Weakness Repeat Finding
Requirement
ABFL
Questioned Costs
-
Year
2023
Accepted
2025-06-24

AI Summary

  • Core Issue: One employee has too much control over multiple financial areas, risking incompatible duties.
  • Impacted Requirements: This violates the principle of segregation of duties, which is crucial for internal controls.
  • Recommended Follow-Up: Review and adjust responsibilities to ensure proper segregation of duties across all financial functions.

Finding Text

One important aspect of the internal control structure is the segregation of duties among employees to prevent an individual employee from handling duties which are incompatible. We noted one individual has control over portions of one or more of the following areas for the District relating to federal programs; cash, investments, inventories, receipts, disbursements, capital assets, payroll, wire transfers, financial reporting, computer systems, journal entries, and school nutrition program. See finding 2023-001.

Categories

Internal Control / Segregation of Duties Reporting

Other Findings in this Audit

  • 566036 2023-003
    Material Weakness Repeat
  • 566037 2023-003
    Material Weakness Repeat
  • 1142478 2023-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $430,037
10.555 National School Lunch Program $332,229
84.010 Title I Grants to Local Educational Agencies $150,262
10.553 School Breakfast Program $54,902
84.027 Special Education Grants to States $23,447
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $12,944
84.424 Student Support and Academic Enrichment Program $8,366
10.185 Local Food for Schools Cooperative Agreement Program $4,000
84.048 Career and Technical Education -- Basic Grants to States $3,278
10.574 Team Nutrition Grants $750