Finding Text
Finding 2024 – 002 – Annual HQS Inspections
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Title: Housing Voucher Cluster
Assistance Listing Numbers: 14.871 and 14.879
Federal Award Identification Number and Year: FL080; 2024
Award Period: October 1, 2023 to September 30, 2024
Type of Finding: Significant Deficiency in Internal Control Over Compliance, Noncompliance (Other Matters
Criteria or Specific Requirement: The PHA must inspect the unit leased to a family at least
biennially to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct
quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR sections
982.158(d) and 982.405(b)).
Condition: During the testing of 60 housing voucher cluster tenant files, certain special provision
compliance deficiencies were noted as summarized below:
Annual HQS Inspections
Number of Instances Finding
2 The HQS inspection was not performed in a timely manner
Questioned Costs: Undeterminable
Context: Out of 60 files tested for annual inspections, 2 files contained errors as noted above.
Cause: The Authority does not have adequate procedures in place to ensure units are inspected
timely.
Effect: The Authority is not in compliance with federal regulations regarding minimum housing
quality standards.
Repeat Finding: This is a repeat finding from previous years. The finding numbers are 2017-002,
2018-002, 2019-002, 2020-002, 2021-002, 2022-002, and 2023-002.
Recommendation: To ensure compliance with federal requirements, we recommend the Authority
takes the following actions: 1. Implement a centralized tracking system to monitor inspection due dates and follow-up timelines to ensure all inspections are completed within the HUD-mandated timeframes.
2. Evaluate staffing levels and consider hiring additional inspectors or contracting third-party services to meet inspection demands. 3. Provide ongoing training on HQS protocols and compliance expectations.
Views of Responsible Officials: There is no disagreement with the audit finding.