Finding Text
Federal Agency: US Department of Education
Federal Program Name: Student Financial Assistance Cluster
Assistance Listing Number: 84.063, 84.007, & 84.033
Federal Award Identification Number and Year: P063P231353-2024, P063Q231353-2024,
P033A231190-2024, & P007A231190-2024
Award Period: July 1, 2023 to June 30, 2024
Type of Finding:
• Significant Deficiency in Internal Control over Compliance
• Other Matters
Criteria or specific requirement: Per 2 CFR 200.303, nonfederal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations, and program compliance requirements.
Additionally, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless of if they receive aid from the institution or not. Changes to said status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days.
Condition: The College did not properly report student enrollment changes for students who received federal student aid to the National Student Loan Data System (NSLDS).
Questioned costs: None.
Context: During our testing of 40 students, we identified 9 students had the incorrect effective date, 4 students were reported past the 60-day reporting timeframe, and 1 student did not have matching status change for Campus and Program enrollment.
Cause: The College didn't have proper procedures in place to verify students’ status in NSLDS matched the institutions records in a timely manner.
Effect: The College was not in compliance with the requirements to properly report student enrollment data correctly. Incorrect dates submitted to NSLDS may be used to determine the grace period for the repayment and interest of outstanding Title IV student loans.
Repeat Finding: No.
Recommendation: We recommend the College review current processes for reporting to NSLDS and implement procedures to ensure submissions are reported timely and accurately.
Views of responsible officials: Management agrees with this finding.