Finding Text
Finding #2024-004 – Significant Deficiency and Other Noncompliance. Applicable federal program: U. S. Department of Health and Human Services, 93.576, Refugee and Entrant Assistance Discretionary Grants, Passed through U. S. Committee for Refugees and Immigrants: 09/30/24 – 09/29/25, GPK5RHKAEUGS, 09/30/23 – 09/29/24, 90RP0119, 09/30/22 – 09/29/23, 90RP0119-01-01, 09/30/24 – 09/29/25, 90RP0119, 09/30/22 – 09/29/23, 90RP0119, 09/30/23 – 09/29/24, 90RP0119-02-04. Criteria: Reporting – Uniform Guidance and grant awards include financial and programmatic reporting requirements. Management is responsible for having an internal control system in place to ensure that reports are accurate and filed by their due dates. Condition and context: During our testing of the accuracy and timeliness of financial and programmatic programming for the major programs selected for testing, we identified the following exception: Documentation of the submission and review of the one semi-annual narrative and one semi-annual data reports tested for the Refugee and Entrant Assistance Discretionary Grants was not evidenced on the copy of the report provided. Cause: Failure to follow the YMCA’s policies and procedures related to maintenance of documentation. Effect: Failure to follow established policies and procedures resulted in lack of documentation of review and timely submission of reports. Recommendation: Provide additional training and emphasize adherence to established policies and procedures to ensure maintenance of review evidence and documentation of timely submission of reports. View of responsible officials: Management agrees with the finding. See Corrective Action Plan.