Finding Text
FINDINGS - MAJOR FEDERAL AWARD PROGRAMS AUDIT
Department of Housing and Urban Development Finding 2024-001: Major Programs: Section 8 Housing Assistance Payments Program, Federal Assistance Listing Number 14.195
STATEMENT OF CONDITION
2 tenant files, out of 16 files reviewed, had the following items noted:
• 1 file did not contain the tenant application in the file;
• 1 file did not contain the time-stamp on the tenant application;
• 1 file did not include the move-in inspection report;
• 1 file did not contain a copy of the tenant social security card;
• 1 file did not contain the ethnicity and racial data certification form;
• 2 files did not contain the citizenship verification form.
CRITERIA
HUD Handbook 4350.3 Revision 1 for HUD Subsidized Multifamily Housing Programs requires owners to have appropriate documents on file for tenants, including a date and time-stamped application, copies of social security cards, citizenship verification form, ethnicity and racial data certification form, and inspections.
EFFECT OF CONDITION
2 tenant files, out of 16 files reviewed, had the above items noted.
CONTEXT
During audit fieldwork, 16 tenant files from a statistically valid sample were examined for compliance with tenant eligibility criteria. Of the 16 tenant files examined, 2 tenant files contained one or more of the items noted above.
CAUSE OF CONDITION
Management archives original documentation for long-term tenants and was not able to locate these folders at time of inspection.
RECOMMENDATION
The auditor recommends the Project organize the archived tenant information and include original information in the active tenant files.
VIEWS OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTIONS
The Project will be organizing the archived tenant information and including the original information in the active tenant files. The Project will continue to train staff on the HUD Handbook requirements for tenant files.