Finding Text
Criteria:
As per the Reporting Guidelines issued by the U.S. Department of Health and Human Services for the Health Center Program Cluster grants, the annual Federal Financial Reports (FFR) deadlines are as follows:
Budget Period ends August, September October: FFR due January 30
Budget Period ends November, December, January: FFR due April 30
Budget Period ends February, March, April: FFR due July 30
Budget Period ends May, June, July: FFR due October 30
Condition:
The Clinic was unable to meet the deadlines for the following reports:
Program Identification Number Required Report Frequency Report Period End Date Due Date Date Submitted Lag in Days
H80CS24202-12-02 FFR Annual May 31, 2024 October 30, 2024 November 14, 2024 15
H8FCS41205‐01‐03 FFR Annual March 31, 2024 July 30, 2024 July 31, 2024 1
H8GCS47840‐01‐02 FFR Annual December 31, 2023 April 30, 2024 July 31, 2024 92
Cause:
The Clinic had a significant change in leadership from 2023 to 2024.
Effect:
Failure to comply with the above-mentioned reporting requirements may result in the deferral or cancellation of federal funds or additional restrictions on future funding decisions.
Questioned Costs:
None.
Recommendation:
We recommend that the Clinic strictly follow and monitor the deadline for reporting submissions set forth by the U.S. Department of Health and Human Services as part of its compliance requirements.
Views of responsible officials and planned corrective actions:
The Clinic will seek professional consultation and guidance to create a work schedule compliant with reporting deadlines and submissions and provide oversight to ensure those deadlines are met.
Personnel responsible for implementation: Deborah Lerner, CEO and Board of Directors
Date of implementation: July 1, 2025