Finding 1140016 (2024-002)

2024-002 Expense Approval Documentation - Significant Deficiency Criteria: Expenditures should be approved by a responsible official of the Organization who is aware of the various compliance requirements under the respective grant, this approval should be documented. Condition: During our testing, we tested 25 transactions and found that none of the transactions contained documentation of approval prior to the dually signed checks. Cause: Undetermined. Effect: The Organization did not approve transactions prior to signing checks, which allows for the possibility of having purchased or obligated the Organization for items that do not conform to grant requirements. Recommendation: We recommend that the Organization develops a more comprehensive system to ensure that all transactions are properly reviewed and approved prior to signing of checks.