FAC Explorer

Finding 1137509 (2024-002)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2024
Accepted
2025-05-20
Audit: 356675
Organization: City of Weslaco (TX)
Auditor: Carr Riggs & Ingram LLC

AI Summary

  • Core Issue: The City did not keep records to verify that vendors were not suspended or debarred during procurement.
  • Impacted Requirements: This violates compliance rules under ALN 21.027, which prohibit contracting with suspended or debarred parties.
  • Recommended Follow-up: Implement a regular documentation process for checking vendor status on sam.gov to ensure compliance.

Finding Text

Reference Number: 2024-002 I. Procurement, Suspension and Debarment Compliance Requirement ALN 21.027 Coronavirus State and Local Fiscal Recovery Fund Federal Award Agreement Number: 17460025442 / ARPA-24-121-354 Award Year: 2023-2024 Federal Agency: U.S. Department of Treasury Pass-through Entity: Hidalgo County Criteria: Non-federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred. Condition Found: During our review of the procurement process, CRI identified no documentation was maintained to support evidence that the vendor was verified as not suspended or debarred. Cause: Documentation regarding suspension and debarment was not maintained for entire sample of 4 vendors. Effect: The City could potentially enter into transactions with parties that are suspended or debarred. Questioned Cost: $0 Recommendation: We recommend the City to document their search on sam.gov for vendors on a periodic basis to ensure they are not suspended or debarred. Views of Responsible Officials: Management agrees with the findings. See corrective action plan beginning on page 230.

Categories

Procurement, Suspension & Debarment Subrecipient Monitoring

Other Findings in this Audit

  • 561067 2024-002
    Significant Deficiency
  • 561068 2024-003
    Material Weakness Repeat
  • 1137510 2024-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 Covid-19 Coronavirus State and Local Fiscal Recovery Funds $1.36M
16.922 Equitable Sharing Program $274,655
16.575 Crime Victim Assistance $96,152
16.710 Public Safety Partnership and Community Policing Grants $64,381
16.609 Project Safe Neighborhoods $51,543
16.810 Recovery Act – Assistance to Rural Law Enforcement to Combat Crime and Drugs Competitive Grant Program $21,902
97.067 Homeland Security Grant Program $18,422
16.588 Violence Against Women Formula Grants $14,181
16.738 Edward Byrne Memorial Justice Assistance Grant Program $13,371
16.607 Federal Domestic Abuse - Bulletproof Vest Partnership Program $6,574
45.310 Grants to States $1,911
20.106 National Highway Traffic Safety Administration $1,553