Finding Text
Auditor non-compliance code: Z - Other
Finding resolution status: Resolved
Universe population size: 64 tenant files
Sample size information: 7 tenant files
Statistically valid sample: N/A
Name of Federal Agency: U.S. Department of Housing and Urban Development
Pass-through entity: N/A
Questioned costs: N/A
Statement of Condition 2025-002 (Assistance Listing 14.157): During the year ended January 31, 2025, 1 move-out resident file selected for testing under the compliance supplement were missing necessary documents required by the PRAC and HUD Handbook 4350.3.
Criteria: In accordance with the PRAC and HUD Handbook 4350.3, the Property must retain EIV reports, resident provided documentation, third party verification, and related supporting documentation in the resident file for the term of the tenancy plus three years.
Effect: The Property is not in compliance with the terms of the PRAC or HUD Handbook 4350.3. Current, future, and potentially prior funding under the PRAC could be impacted as a result of these resident files.
Cause: Due to the Property not having a manager, the resident did not sign the selected documents before the resident moved out.
Recommendation: Management should ensure that all resident files are maintained at the site for each resident of the Property in accordance with the HUD Handbook 4350.3.
Completion Date: June 13, 2024
Management Response: Management agrees with the recommendation and will ensure that resident files are retained in accordance with the HUD Handbook 4350.3. The resident moved-out on June 13, 2024. No further action is required.