Finding Text
2023-001 Condition: Deficiencies Noted in Maintenance of Tenant Files
During the review of twenty-five (25) Tenant Files from all programs, the following deficiencies were noted:
8 of 25 Rental files selected lacked a timely Annual Recertification
25 of 25 Rental files selected lacked a timely Annual Inspections
Assistance Listing #: 14.867
Questioned Costs: None
Cause: The Authority’s deficiency in its resident files stems from some lack of controls concerning HUD requirements and procedures.
Effect: The Authority has not been in complete compliance with the above HUD and policy requirements.
Criteria: 24 CFR requirements for Indian Housing eligibility.
Recommendation: In general, we continue to recommend a review of the recertification process to determine areas of weakness. We also recommend more standardization in file organization of information.
Reply: Management agrees with the audit finding and the auditor’s recommendation. We will implement procedures and changes to ensure that this finding will be cleared by the subsequent fiscal year audit.