Finding Text
Monarch Immigrant Services is responsible for implementing and maintaining a proper internal control system over program participant's eligibility. A proper internal control system requires that documentation supporting compliance
related to eligibility are within the program requirements, including the listing of program case numbers and proper entry into the Organization's case management system, be properly reviewed to prevent ineligible participants in the program. All applicants are screened by a licensed therapist and evaluated for eligibility compliance with the program requirements. Any applicants determined to be eligible for the program are reviewed verbally with the Program Coordinator. The review and approval process to determine eligibility is not documented. All responsible officials of the program operate in the same location. As a result, the review process is conducted informally on-site. Failure to document a review process increases the risk of non-compliance with eligibility requirements and undermines the effectiveness of internal controls over compliance. The Organization should develop and implement a process to formalize the documentation of the review process regarding eligibility. Documentation should include evidence of an individual separate from the therapist reviewing all approved applicants, including a listing of all case numbers in the review. Jason Baker, Executive Director