Finding Text
Condition: Lack of adequate supporting documentation. No supporting income, residential and other eligibility documentation was maintained by the Health Department after certifying the individual and entering the data directly in the State’s reporting website. As a result, we were unable to perform testing procedures over eligibility compliance requirements.
Criteria: LCHD is required to maintain adequate documentation to provide evidence of their compliance with requirements applicable to each program funded under the Uniform Guidance.
Cause: LCHD lacked adequate procedures over the maintenance of documentation to verify program participants met all eligibility requirements; Categorical, Identity & Residence, Income, and Nutritional Risk. This was a result of miscommunication in identifying the documentation that should be kept and maintained during a participant’s Certification and length of time records should be maintained after entering the information in the State’s reporting website.
Effect: Services may have been provided to ineligible participants.
Recommendation: Management should continue to evaluate procedures for capturing, reporting, and maintaining personnel, expense, and participant eligibility documentation, related to their various federal award programs. In order to ensure services are only provided to eligible individuals. Procedures should include additional oversight and monitoring over original source data.
Grantee’s Response: Management concurs and will implement additional procedures, oversight, and monitoring over required eligibility documentation.