Finding 1123403 (2024-001)

Reference Number: 2024-001 Finding: Finding Type: Noncompliance with major program requirements Title and Federal Assistance Listing Number of Federal Program: 19.510 – U.S. Refugee Admissions Program - Department of State – Hebrew Immigrant Aid Society Finding Resolution Status: Ongoing Criteria: The Organization is required to submit certain financial reports within prescribed timelines to the Hebrew Immigrant Aid Society (HIAS) Condition: The Organization failed to submit certain monthly reimbursement requests to HIAS within the prescribed timeline of 15 days following the end of each month. Context: During our test work of the reporting requirements, of the 3 monthly reports selected for test work, each of these reports were submitted after the established 15-day deadline. However, each report was submitted within 50 days and accepted by the grantor upon submission. Cause: Resource constraints due to the large number of reports that have to be filed and also employee turnover and this being the first full fiscal year expending funds for the HIAS programming. Effect: Failure to submit reports timely makes the Organization out of compliance with grant requirements. Questioned Costs: None Identification as a Repeat Finding: N/A Recommendation: All requested reports should be submitted in accordance with the mutually agreed upon Reporting Schedule. Views of Responsible Official and Planned Corrective Action: Management agrees with finding. The Organization has maintained and will continue to maintain an appropriate staffing level to ensure all reporting deadlines are met.