Finding Text
2024-001 Compliance Requirements Over Reporting-Fiscal Operations Report and Application to Participate (FISAP) (Other Non-Compliance) Federal Agency: Department of Education Federal Program: Student Financial Assistance Cluster Assistance Listing Nos: 84.007 - Federal Supplemental Educational Opportunity Grants 84.033 - Federal Work-Study Program 84.063 - Federal Pell Grant Program 84.268 - Federal District Student Loans Award Period: July 1, 2023 to June 30, 2024 Condition: College submitted FISAP with inaccurate information. PB&H noted that in Section A of Part IV, there were several items that were errantly reported. Total FSEOG recipients who were "Automatic" Zero ERFC studens was reported as 64 while actual number was 65. Total FWS recipients who were less-than-full-time students was reported as 1 while actual number was 6. Total FWS funds distributed to less-than-full-time students was reported as $5,239 while actual amount was $27,856. Total FWS recipients who were "Automatic" Zero EFC students was reported as 4 while actual number was 10. Total FWS funds distributed to "Atuomatic" Zero EFC students was reported as $10,375 while actual amount was $43,233. total unduplicated recipients who were less-than-full-time students was reported as 59 while actual number was63. Total unduplicated recipients who were "Automatic" Zero EFC students was reported as 68 while actual number was 72. Criteria: By October 1st of each year (or the date established by a Federal Register announcement), an institution must electronically submit its FISAP via the COD website. The Fiscal Operations Report will cover the most recently completed award year (award years run from July 1 to June 30) and the Application to Participate is for the award year subsequent to the current award year. Effect: The College is reporting inaccurate information that could affect future funding. Cause: When the College entered the information form their final draft of supporting documentation into the FISAP, some fields were missed and the values from a previous draft of the supporting documentation were not updated. These incorrect values were not identified upon review of the report prior to submission. Auditor's Recommendation: We recommend the College review the FISAP requirements and implement additional review procedures to ensure the amounts reported in the FISAP are accurate and agree to supporting documents. Management Response: Management concurs with this finding. Preliminary FISAP data was ented into the Campus Based System (CBS) in order to perform built-in validation checks in CBS. The erroneous data was based on a Banner-gernated FISAP reported dated 8/21/2024. The final FISAP data was entered using a Banner report generated 09/26/2024 but the fields reference within the finding were not enterd when finalizing the data. Institutions are allowed to make corrections to the FISAP until December 15th each calendar year. Once identified, the corrections were submitted on 10/24/2024. Responsible Party: Financial Aid Director Timeline for Corrective Action: Immediate. The corrected FISAP was submitted 10/24/2024. Future submissions (next due September 30th 2025) will include supplemental review of FISAP data by the Assistant Financial Aid Director or another qualified party to ensure data entry errors are identified before final submission.