Finding Text
Condition:
The Single Audit reporting package, as defined and required in 2 CRF 200.512 for fiscal year ended June 30,
2023, was not submitted timely.
Context:
Despite the Municipality’s best efforts to provide, on a timely basis, the information needed to
complete the audit, data collection form and reporting package according to 2 CRF 200.512, the audit,
data collection form and reporting package for the fiscal year ended June 30, 2023 was submitted to
the Federal Audit Clearinghouse on May 6, 2024
Criteria:
As per 2 CRF 200.512, the audit, data collection form, and reporting package must be submitted within the
earlier of 30 calendar days after receipt of the auditor’s report, or nine months after the end of the audit
period.
Cause:
The Municipality was not able to provide on a timely basis, the information needed to complete the
audit for the year ended on June 30, 2023. This situation prevented the submission of the data
collection form and reporting package by the due date of March 31, 2024.
Effect:
Because of the situation described above, the Senate did not comply with the report submission
requirement, since the audit was not submitted within nine months after their fiscal period end date.
Auditor’s recommendation:
Management should continue to fulfill their auditee responsibilities as stated in 2 CRF 200.508 which among
other things, require management to prepare appropriate financial statements and provide the auditor with
access to personnel, accounts, books, records, supporting documentation, and other information as needed
for the auditor to perform the audit and to ensure that subsequent financial reporting packages are
submitted timely.
View of Responsible officials and corrective actions:
Management gave instructions to the Finance Department staff to submit, in a timely manner, all the required information, to our external consultants and to our external auditors, in order to comply with the datelines for the submission of the Single Audit Report.
Implementation Date: March 31, 2025
Responsible Person: Mr. Diego Meléndez – Finance Department Director