FAC Explorer

Finding 1117164 (2024-001)

-
Requirement
I
Questioned Costs
$1
Year
2024
Accepted
2025-03-30
Audit: 350423
Organization: Town of Hardwick (MA)
Auditor: Roselli Clark and Associates

AI Summary

  • Core Issue: The Town did not document a competitive procurement process for one vendor, violating federal requirements.
  • Impacted Requirements: This finding breaches the full and open competition criteria outlined in 2 CFR section 200.319.
  • Recommended Follow-Up: The Town should establish better procedures for documenting all procurement actions to ensure compliance.

Finding Text

2024-001 U.S. Department of Agriculture Water and Waste Disposal Systems for Rural Communities – ALN 10.760 Criteria: Per 2 CFR section 200.319, procurements must provide for full and open competition. Condition: The Town was unable to provide documentation to support a competitive procurement process for one vendor. Cause: The Town had a significant amount of turnover in managerial positions and procurement documentation was not filed in an organized manner. Effect: The Town is not in compliance with Federal procurement requirements. Questioned Costs: $243,488 Repeat Finding from Prior Year: No. Recommendation: The Town should implement procedures to ensure that all procurement actions are properly documented in the Town’s contract files. Views of Responsible Official: Management agrees with the finding.

Categories

Questioned Costs Procurement, Suspension & Debarment

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.760 Water and Waste Disposal Systems for Rural Communities $3.49M
21.027 Coronavirus State and Local Fiscal Recovery Funds $195,653
16.738 Edward Byrne Memorial Justice Assistance Grant Program $35,127
16.710 Public Safety Partnership and Community Policing Grants $3,000
97.042 Emergency Management Performance Grants $2,697