Finding Text
Criteria: OMB Uniform Guidance §200.320 details various methods of procurement to be followed based on the intended dollar value and nature of the contract. While the specific required documentation may vary based on each of the various methods, all mandate specific documentation concerning procurement decisions. Condition: The Organization did not maintain sufficient documentation of its procurement decisions. Cause: The Organization has contracts with vendors that existed prior ot the procurement guidelines. As a result, several of these contracts do not have sufficient documentation of procurement evaluations and decisions. Effect: Despite having a written procurement policy, if the Organization does not maintain sufficient documentation of procurement evaluations and decisions, the Organization's procurement practices will not comply with the Uniform Guidance. Recommendation: The Organization should retain formal documentation with regard to its procurement decisions and document how the procurement decisions were made, including how these decisions align with the procurement policy. Management's Response: We agree with this finding. See corrective action plan.