Finding 1114648 (2022-003)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2022
Accepted
2025-03-27

AI Summary

  • Core Issue: The Organization lacks a clear procurement policy, leading to contradictions and non-compliance.
  • Impacted Requirements: Current policy fails to address purchases between $1,500 and $10,000, as well as sole source and emergency procurements.
  • Recommended Follow-Up: Management should review and update the procurement policy to align with Title 2 U.S. CFR Part 200 requirements.

Finding Text

The Organization did not have a clear and precise procurement policy. Their procurement policy was contradictory regarding purchases over $1,500 and under $10,000. Their current policy also does not address sole source or emergency procurements. During the course of our test work, we noted procurement was not done by the Organization. The Organization failed to comply with procurement requirements. We recommend that management reviews the purchasing requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and take the necessary steps to correct their procurement policy. The Organization agrees with the finding and management will take necessary steps to adhere to correcting the procurement policy.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 538204 2022-002
    Material Weakness
  • 538205 2022-002
    Material Weakness
  • 538206 2022-003
    Significant Deficiency
  • 538207 2022-003
    Significant Deficiency
  • 1114646 2022-002
    Material Weakness
  • 1114647 2022-002
    Material Weakness
  • 1114649 2022-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.241 Housing Opportunities for Persons with Aids $344,607
93.940 Hiv Prevention Activities Health Department Based $263,654
93.939 Hiv Prevention Activities Non-Governmental Organization Based $191,909
93.917 Hiv Care Formula Grants $188,177
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $132,794
93.686 Ending the Hiv Epidemic: A Plan for America — Ryan White Hiv/aids Program Parts A and B $115,445
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $96,062
93.977 Sexually Transmitted Diseases (std) Prevention and Control Grants $14,000