Finding 1113902 (2024-003)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2025-03-26

AI Summary

  • Core Issue: Commonwealth University lacks formal documentation for the review and approval of Direct Loan Reconciliations.
  • Impacted Requirements: This finding highlights a significant deficiency in internal controls, violating 2 CFR 200.303 regarding compliance with federal laws and regulations.
  • Recommended Follow-Up: Provide training and support for staff to ensure adherence to university policies and federal requirements for reconciliations and documentation.

Finding Text

2024 – 003 Federal Agency: Department of Education Federal Program Name: Student Financial Assistance Cluster Assistance Listing Number: 84.268 Federal Award Identification Number and Year: P268K242129, P268K252129; all grants were awarded within the 2022-23 and 2023-24 award years Award Period: July 1, 2023, through June 30, 2024 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria: The Code of Federal Regulations, 2 CFR 200.303, non-Federal entities receiving Federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations and program compliance requirements. Condition and Context: During the testing of Direct Loan Reconciliations on the State System, we noted that Commonwealth University was performing reconciliations; however, formal documentation of review or approval could not be provided. Questioned Costs: N/A Cause: The University financial and student records management did not have the appropriate coordination or communication with the financial aid team to formally document the review of the reconciliations being performed on a timely basis. Effect: The University is not complying with internal policy and federal requirements to ensure federal funds are properly reconciled. Repeat Finding: No Recommendation: The University should ensure all necessary employees receive proper training, support, and time to follow the university policies and federal requirements related to monthly reconciliations and maintenance of documentation. Views of Responsible Officials: There is no disagreement with the audit finding.

Categories

Matching / Level of Effort / Earmarking Student Financial Aid Significant Deficiency

Other Findings in this Audit

  • 537456 2024-001
    Significant Deficiency Repeat
  • 537457 2024-001
    Significant Deficiency Repeat
  • 537458 2024-002
    Significant Deficiency Repeat
  • 537459 2024-002
    Significant Deficiency Repeat
  • 537460 2024-003
    Significant Deficiency
  • 1113898 2024-001
    Significant Deficiency Repeat
  • 1113899 2024-001
    Significant Deficiency Repeat
  • 1113900 2024-002
    Significant Deficiency Repeat
  • 1113901 2024-002
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $455.00M
84.063 Federal Pell Grant Program $124.44M
93.575 Child Care and Development Block Grant $8.15M
84.033 Federal Work-Study Program $5.19M
93.917 Hiv Care Formula Grants $4.39M
84.011 Migrant Education_state Grant Program $3.99M
84.038 Federal Perkins Loan Program $3.67M
84.007 Federal Supplemental Educational Opportunity Grants $3.60M
84.042 Trio_student Support Services $2.64M
47.076 Education and Human Resources $2.54M
84.047 Trio_upward Bound $1.86M
17.504 Consultation Agreements $1.51M
84.048 Career and Technical Education -- Basic Grants to States $1.27M
93.600 Head Start $1.26M
84.044 Trio_talent Search $700,594
16.540 Juvenile Justice and Delinquency Prevention_allocation to States $607,667
12.902 Information Security Grants $545,208
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs $523,464
84.149 Migrant Education_college Assistance Migrant Program $486,717
84.215 Fund for the Improvement of Education $465,096
84.407 Transition Programs for Students with Intellectual Disabilities Into Higher Education $405,416
12.357 National Fish and Wildlife Foundation $380,965
16.738 Edward Byrne Memorial Justice Assistance Grant Program $329,487
47.083 Integrative Activities $320,463
21.031 State Small Business Credit Initiative Technical Assistance Grant Program $313,136
93.191 Graduate Psychology Education Program and Patient Navigator and Chronic Disease Prevention Program $307,245
93.364 Nursing Student Loans $304,975
84.031 Higher Education_institutional Aid $275,742
47.076 Stem Education (formerly Education and Human Resources) $265,044
21.027 Coronavirus State and Local Fiscal Recovery Funds $244,796
84.335 Child Care Access Means Parents in School $239,631
12.905 Cybersecurity Core Curriculum $217,988
16.550 State Justice Statistics Program for Statistical Analysis Centers $217,976
93.958 Block Grants for Community Mental Health Services $215,052
93.918 Grants to Provide Outpatient Early Intervention Services with Respect to Hiv Disease $214,260
11.008 Noaa Mission-Related Education Awards $196,086
84.116 Fund for the Improvement of Postsecondary Education $192,854
12.006 National Defense Education Program $192,247
84.031 Higher Education Institutional Aid $170,613
93.279 Drug Abuse and Addiction Research Programs $165,908
47.041 Engineering $164,016
12.300 Basic and Applied Scientific Research $138,071
93.276 Drug-Free Communities Support Program Grants $125,281
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $125,126
11.307 Economic Adjustment Assistance $122,745
17.502 Occupational Safety and Health_susan Harwood Training Grants $122,247
47.049 Mathematical and Physical Sciences $116,194
47.079 Office of International Science and Engineering $108,162
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $107,030
84.027 Special Education_grants to States $106,438
81.049 Office of Science Financial Assistance Program $99,128
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $96,923
10.558 Child and Adult Care Food Program $92,443
84.027 Special Education Grants to States $86,603
20.600 State and Community Highway Safety $83,508
10.001 Agricultural Research_basic and Applied Research $78,804
66.708 Pollution Prevention Grants Program $75,178
12.002 Procurement Technical Assistance for Business Firms $73,720
93.173 Research Related to Deafness and Communication Disorders $72,142
12.903 Gencyber Grants Program $69,374
45.024 Promotion of the Arts_grants to Organizations and Individuals $68,831
20.U04 Little Daniels Run Mitigation $68,781
17.278 Wioa Dislocated Worker Formula Grants $66,338
45.313 Laura Bush 21st Century Librarian Program $65,801
64.034 Va Assistance to United States Paralympic Integrated Adaptive Sports Program $65,605
59.037 Small Business Development Centers $64,344
16.575 Crime Victim Assistance $60,046
17.258 Wioa Adult Program $57,385
15.634 State Wildlife Grants $56,959
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $51,682
16.812 Second Chance Act Reentry Initiative $49,963
10.310 Agriculture and Food Research Initiative (afri) $48,504
47.074 Biological Sciences $45,656
17.280 Wioa Dislocated Worker National Reserve Demonstration Grants $44,828
93.262 Occupational Safety and Health Program $41,088
15.904 Historic Preservation Fund Grants-in-Aid $39,930
93.732 Mental and Behavioral Health Education and Training Grants $39,663
93.264 Nurse Faculty Loan Program (nflp) $37,550
47.075 Social, Behavioral, and Economic Sciences $36,914
23.002 Appalachian Area Development $36,831
12.U01 Strategic Environment Research and Development Program-Lock Haven $36,718
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $35,000
93.847 Diabetes, Digestive, and Kidney Diseases Extramural Research $32,377
84.325 Special Education - Personnel Development to Improve Services and Results for Children with Disabilities $30,548
84.425 Education Stabilization Fund $30,000
12.740 Past Conflict Accounting $29,707
81.123 National Nuclear Security Administration (nnsa) Minority Serving Institutions (msi) Program $28,387
93.599 Chafee Education and Training Vouchers Program (etv) $28,202
19.009 Academic Exchange Programs - Undergraduate Programs $26,219
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $26,216
17.289 Community Project Funding/congressionally Directed Spending $26,085
15.945 Cooperative Research and Training Programs Ð Resources of the National Park System $22,947
10.912 Environmental Quality Incentives Program $21,252
16.710 Public Safety Partnership and Community Policing Grants $18,553
93.859 Biomedical Research and Research Training $18,272
15.662 Great Lakes Restoration $16,267
45.162 Promotion of the Humanities Teaching and Learning Resources and Curriculum Development $15,177
93.172 Human Genome Research $14,617
47.050 Geosciences $14,373
93.124 Nurse Anesthetist Traineeships $14,130
45.024 Promotion of the Arts Grants to Organizations and Individuals $13,000
15.946 Cultural Resources Management $12,509
93.630 Developmental Disabilities Basic Support and Advocacy Grants $11,712
43.008 Education $11,614
93.788 Opioid Str $11,211
20.U03 Ralston Run/ashton Dam $10,039
11.457 Chesapeake Bay Studies $8,742
23.001 Appalachian Regional Development (see Individual Appalachian Programs) $8,512
43.008 Office of Stem Engagement (ostem) $8,263
93.079 Cooperative Agreements to Promote Adolescent Health Through School-Based Hiv/std Prevention and School-Based Surveillance $8,000
10.025 Plant and Animal Disease, Pest Control, and Animal Care $7,365
20.U02 Marchezak Farm Stream Mitigation Project II $5,758
15.670 Adaptive Science $5,722
84.351 Arts in Education $5,369
10.559 Summer Food Service Program for Children $4,596
12.005 Conservation and Rehabilitation of Natural Resources on Military Installations $4,409
66.717 Source Reduction Assistance $3,586
15.954 National Park Service Conservation, Protection, Outreach, and Education $3,500
10.699 Partnership Agreements $2,510
19.408 Academic Exchange Programs - Teachers $2,313
15.815 National Land Remote Sensing_education Outreach and Research $2,104
93.884 Primary Care Training and Enhancement $1,593
15.657 Endangered Species Recovery Implementation $800
64.U01 Va-Once $774
12.U01 2024 Communities Talk to Prevent Underage Drinking Award $750
20.U01 Wetlands Mitigation Project $471
21.019 Coronavirus Relief Fund $371
15.663 Nfwf-Usfws Conservation Partnership $274
14.241 Housing Opportunities for Persons with Aids $215
15.255 Science and Technology Projects Related to Coal Mining and Reclamation $164
47.078 Polar Programs $23