Finding Text
2024-001 Condition: Deficiencies Were Noted in the Examination of Procurement
During the review of the five (5) contracts awarded in FY 2024, the following deficiencies were noted in procurement:
The VN Carpentry Contract lacked compliance with procurement policy, including cost analysis and individual quotes for all work performed under small purchases.
Assistance Listing #: 14.872
Questioned Costs: None
Cause: The Authority did not perform the required Capital Fund Program requirements and lacked staff to ensure that they were in complete compliance with HUD regulations or their own policies.
Effect: The Authority has not been in complete compliance with HUD requirements.
Criteria: The Authority is required by regulation and their own administrative policies to perform certain procedures to ensure that the program is administered in accordance with HUD regulations.
Recommendation: We recommend the Authority review staffing requirements for procurement compliance needs. Additionally, we recommend that the Authority review all HUD requirements and policies to ensure complete compliance for all procurement.