Finding Text
2024-001 - Enrollment Reporting - NSLDS Reporting
Funding Agency: U.S Department of Education
Title: Student Financial Aid Cluster
AL Number(s): 84.007, 84.033, 84.063, 84.268
Award year and Number: 2024
Criteria or Specific Requirement: The effective date for the withdrawn status is the withdrawal date used by the institution in accordance with 34 CFR 668.22(b) or (c). At a minimum, institutions are required to certify enrollment every 60 days or every other month.
Condition: In our examination we noted two students out of twenty-one students who had an enrollment status change in which their effective date of change is inaccurate and/or the certification date is beyond the 60-day requirement to report the status change.
Context: In the examination of student files, it was discovered that two out of twenty-one students had inaccuracies in their enrollment status changes. Specifically, Student A's last day of attendance was recorded as March 6, 2024, but the effective date of withdrawal reported to the National Student Loan Data System (NSLDS) was May 3, 2024, which exceeded the required 60-day reporting timeframe. Similarly, Student B's last day of attendance was October 5, 2023, but the effective date of withdrawal reported to NSLDS was December 15, 2023. These discrepancies were due to an oversight by the institution, resulting in the student status effective dates and certification dates not being accurately and timely updated in NSLDS.
Questioned Cost: N/A
Effect: The student status effective date and/or dates certified were not accurately and timely updated in NSLDS.
Cause: There was an oversight by the institution.
Auditor Recommendation: The institution should implement procedures to spot check status changes and dates from NSLDS website to college records to ensure information is being accurately transmitted to NSLDS.
View of Responsible Official: Miles Community College will take corrective action, by adding to our end of term SAP processing the step of updating National Student Clearinghouse with last date of attendance according to the grade roster from the instructor. This will be done prior to the processing of the R2T4’s.