Finding Text
8. The compliance requirements for "L.Reporting", requires the District to maintain accurate accounting records for grant expenditures. In addition, per subpart D (Post Federal Award Requirements), § 200.302, the underlying accounting records must be adequately documented and consistent with the terms and conditions of the grant. 9. Condition: During compliance testing of the District's accounting records to the expenditure report filed with the Illinois State Board of Education, we noted the District claimed $80,199 of expenditures at 6/30/24. Upon review of the general ledger and quarterly expenditure report, it was determined that the District paid the expenditures in FY25 and thus should have been reported on the subsequent period's expenditure report. 10. Questioned Costs: N/A. 11. Context: The District claimed expenditures that did not agree with their underlying accounting records. 12. Effect: The District was not compliant with reporting requirements. Inaccurate reporting resulted in the District being reimbursed earlier than required for $80,199. As a result of the early claim, federal expenditures were reduced on the SEFA from $80,199 to $0. 13. Cause: Upon review of the general ledger and quarterly expenditure report, it was determined that the District erroneously claimed expenditures based on purchase orders and invoices, rather than actual payments made. The claim should have been made subsequent to 6/30/24 in the amount of $80,199. 14. Recommendation: We recommend that management review its policies and procedures and implement changes to strengthen internal control over federal reporting. Furthermore, we recommend the District to adequately document claimed expenditures that are consistent with the terms and conditions of each grant agreement. 15. Management's Response: The District has agreed with the findings and recommendations as presented. See Corrective Action Plan provided by the District.