Finding Text
Reference No. 2024-002 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268
Compliance Requirement: Special Test and Provisions – Enrollment Reporting
Criteria: The University had not reported changes of the sampled graduated or withdrawn students to the National Student Loan Data System (“NSLDS”) as required under the Uniform Grant Guidance for the year ended June 30, 2024, accurately or timely.
Condition: The University did not consistently report changes in attendance levels, graduated, withdrawn, dropped out, or enrolled changes to the NSLDS within 60 days of the change.
Cause: The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting.
Effect: The University did not report status changes to the NSLDS accurately or timely.
Questioned Costs: None
Context: The University submitted status changes to the NLSDS for four students who graduated and one student who withdrew after 60 days.
Identification as a Repeat Finding: Repeat of prior year finding 2023-001.
Recommendation: The University should put in place a process to accurately and timely capture student changes so that they can be reported to the NSLDS.
Views of Responsible Officials: The University concurs with this finding. See enclosed management’s corrective action plan.