Finding 1101329 (2024-001)

Assistance Listing Number, Federal Agency, and Program Name - Student Financial Aid Cluster (Federal Pell Grant Program - 84.063, Federal Direct Student Loans - 84.268) Federal Award Identification Number and Year - P063P191630, P268K211630, 2024 Pass through Entity - N/A Finding Type - Significant deficiency and material noncompliance with laws and regulations Repeat Finding - No Criteria - Under the Direct Loan programs (Direct Loan, 34 CFR Section 685.309) and Federal Pell (Pell, 34 CFR Section 690.83(b)(2)) Condition - Of the 40 students selected for enrollment reporting testing, 5 students did not have their status updated appropriately. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 40 students selected for status change testing, 5 of these students did not have their status continuously reported as withdrawn until their status changed. The students identified were previously reported correctly, within the required time frame. However, a subsequent enrollment roster was erroneously submitted to the National Loan Clearinghouse after the semester had officially ended, causing the enrollment status of these students to revert to their original status prior to the unofficial withdrawal. Cause and Effect - A control was lacking to ensure student status changes remained at the appropriate status throughout the semester. Recommendation - The University should establish a control to ensure students who withdrew from classes remain reported as withdrawn in the monthly roster files until their status changes. Views of Responsible Officials and Corrective Action Plan - Management agrees with this finding. The office of financial aid has implemented a process to communicate and confirm with the office responsible for enrollment reporting to verify that enrollment rosters will not be/have not been sent after a semester has officially ended.