Finding 1100908 (2023-003)

Finding #23-001(A) – Late Submission of Single Audit Report to the Federal Audit Clearinghouse Program Names: 3rd Street Housing Project Eagle Innovative Housing Strategies Eagle Community Pool Replacement CFDA Titles and Numbers: 21.027 Coronavirus State and Local Fiscal Recovery Funds Federal Agency: United States Treasury Pass-through Agency: Colorado Department of Local Affairs Award Year: December 31, 2023 Condition: The Federal Single Audit Act Uniform Guidance, as amended, requires non-federal entities to undergo annual audits if they spend a certain amount of federal funds and submit the single audit report to the Federal Audit Clearinghouse within 30 days of receiving the auditor’s report or nine months after the end of the audit period; whichever comes first; meaning the deadline is essentially the earlier of these two dates. The Town of Eagle, Colorado, has submitted the Single Audit Report to the Federal Audit Clearinghouse after the reporting deadline. Criteria: Any submissions to the Federal Audit Clearinghouse after the earlier of 30 days of receiving the auditor’s report or nine months after the end of the audit period are deemed late. Questioned Costs: N/A Systematic or Isolated: Isolated Effect: Failure to submit the Single Audit Report to the Federal Audit Clearinghouse on a timely basis resulted in noncompliance with grant requirements listed in the Federal OMB Compliance Supplement. Recommendation: We recommend the Town establish procedures to ensure the timely submission of reports required by the Federal Single Audit Act Uniform Guidance, as amended. Views of Responsible Officials and Planned Corrective Action: In order to ensure timely submission of future required Single Audit Reports to the Federal Audit Clearinghouse on a timely basis, the Town Manager will establish and issue written procedures for the staff of the Finance Department of the Town of Eagle, Colorado, to follow to ensure that the Town’s books and records are completed and provided to the Town’s independent auditors within 4 ½ months after the Town’s calendar year-end.