Finding Text
Criteria
Per OMB Compliance Supplement and Compliance and Reporting Guidelines issued by the U.S. Department of Housing and Urban Development, the Quarterly CDBG Cash on Hand Report is due 30 days after the end of each quarter.
Condition
The City was unable to meet the due date for the Quarterly CDBG Cash on Hand Report for Quarter 4. The report was submitted on August 8, 2024, which was 9 days past the deadline.
Cause
This lapse resulted from the reassignment of staff duties and was an oversight.
Effect
Delayed or non-submission of the report is considered non-compliance with the program requirements and may result in sanctions.
Questioned Costs
None.
Recommendation
We recommend that the City adhere strictly to the report submission deadlines established by the U.S. Department of Housing and Urban Development.
Views of responsible officials and planned corrective actions
The report was filed late due to changes in the Accountant's assigned duties and responsibilities. This issue has been communicated to the team, and quarterly reminders have been established to ensure timely report submissions. An accountant has been specifically assigned to the CDBG fund, and reminders are in place to file all required reports on time.
A Corrective Action Plan (CAP) has been implemented as of June 30, 2024. The staff responsible for the CAP are the Accounting Manager, Hnin Phyu and the Accountant, Janelle Morris.